Conference and Events Planner - Eng Dean's Office (Finance)

Dept Number/Name: 0-2101-000 / College Engineering Dean

College Division: Acad Affairs-Coll Engineering

Salary Plan: Administrative

Job Code/Title: 9402 / Conference and Events Planner

Position Number: 100017586

***This position will be in-person.

Organizational Unit

The College of Engineering (COE) serves over more than 7,500 students, offering 11 bachelor's programs, nine of which are ABET-accredited, as well as 13 master's and eight doctoral degrees. The college is actively engaged in local and global research activities with $42.9 million in research expenditures for the fiscal year 2021-2022. The college has 12 major research centers and institutes and is actively engaged in local and global research activities focused on sustainability, biomedical engineering, computing technology and transportation.

Position Summary

This position reports to the College's Associate Director of Marketing and Communications and supports the strategic efforts of the College of Engineering (COE) through the development and implementation of marketing programs, social networking, and public relations efforts. This position also researches, budgets, plans and executes several annual fundraising events within budget and to meet targeted fundraising goals.Minimum Qualifications:

This position requires a Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

Bachelors degree with preferred concentration in these areas marketing, public relations, hospitality management. 5 years experience in producing printed and electronic marketing and communications tactics to include planning, organizing and implementing fundraising events and professional meetings.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Responsibilities

• Provides meeting services, conference planning, and management services to College of Engineering leadership, departments, student organizations, research groups, and donor relations activities. Plans, schedules, and manage the logistical activities for College of Engineering special events and meetings, ensuring strategic development of meetings and events. Establishes and manages annual events calendar.
• Serves as primary liaison with the COE Office of Development and the COE Engineering Alumni Society; provides support to related events and meetings.
• Monitors fiscal event planning for permissible expenditures, oversees billing accuracy from vendors and coordinates invoice processing.
• Works with College of Engineering Communications and Marketing department to develop collateral and marketing materials, webpages, and social media as related to special events and meetings; researches materials, conducts interviews, and writes articles for publication and dissemination.
• Performs other duties as assigned to support the college and university.