Accounts Payable Specialist (Administrative)

The Accounts Payable Specialist is responsible for accurately processing and managing vendor invoices, payments, and related documentation in alignment with company policies and accounting standards. This role ensures timely and accurate payment processing, reconciles vendor statements, and supports month-end close, audits, and compliance requirements. The specialist serves as a key liaison between vendors and internal departments to resolve payment issues and maintain positive relationships.
ESSENTIAL FUNCTIONS:
Review and process invoices in accordance with company policies and procedures
Match vendor invoices in Speid and Bistrack Software
Enter vendor invoices into the Great Plains Accounting System
Schedule and prepare payments via checks, ACH, or wire transfers
Reconcile vendor statements and resolve discrepancies in a timely manner
Assist with month-end closing activities, including accruals and reports
Maintain accurate and organized AP records and documentation
Communicate with vendors and internal departments regarding payment status
and issues
Support audits and compliance requirements as needed
Match and enter all vendor credits
Set up new vendors in accordance with company policies and procedures
Maintain W-9 information
Process Year End 1099s
Prepare exemption certificate for the State of MN and Wisconsin as needed
Support accounts receivable as needed

EDUCATION & EXPERIENCE:
Associates or Bachelors degree in Accounting, Finance, or a related field
(preferred) or equivalent experience
2+ years of accounts payable or general accounting experience

KNOWLEDGE, SKILLS AND ABILITIES:
Strong knowledge of accounting principles and AP best practices
Experience with Great Plains accounting software preffered
Experience with Bistrack software preferred
Previous experience with AP automation preferred (Spied)
Excellent attention to detail and organizational skills
Proficiency in Microsoft Excel and other Microsoft Office applications
Ability to work independently and manage multiple priorities
Ability to adapt and be flexible as needed or required
Familiarity with 1099 reporting
Prior experience in Lumber industry is a plus