Operations Coordinator (Project Management)
JOB DESCRIPTION
OPERATIONS COORDINATOR
Organizational Description
New Millennium Academy (NMA) is a Hmong charter school, and its mission is to prepare learners for life by engaging them in high academic achievement and fostering cultural pride and identity. NMAs vision is to develop global leaders who transform the world.
Culture of Learning
Every scholar has the right to learn, be engaged, and grow in a healthy school environment. As such, NMA fosters a culture of learning that embraces every scholars strengths and seeks employees who will optimistically and confidently participate in this culture of learning.
Core Principles:
Aim for high academic achievement.
Embrace cultural pride and identity.
Model the way.
Understand how data drives decisions.
Have high expectations.
Create a socially/emotionally supportive learning environment.
Information
Job Title:
Operations Coordinator
Reports to:
Director of Operations/Office Manager
Hours:
40 hours per week
Office Location:
5105 Brooklyn Blvd, Brooklyn Center, MN 55429
Starting Salary:
$45,000.00 - $55,000.00
This position will be eligible for the following benefits:
Medical Insurance
Health Savings Account (HSA)
Dental Insurance
Vision Insurance
Short-Term Disability (STD) & Long-Term Disability (LTD)
Life Insurance
Paid Time Off (PTO)
10 Paid Holidays
PERA/TRA Pension
457b Retirement Plan
Pet Insurance
PRIMARY FUNCTION OF THE POSITION
Under the supervision of the Office Manager, the Operations Coordinator will support daily logistics for the front office, transportation, attendance and other operational areas to help maintain a safe, friendly and professional school environment.
The Operations Coordinator must demonstrate a strong work ethic, have integrity, and is accountable to his/her actions. He/she will align himself/herself with NMAs core principles and understands the unique challenges of an immigrant and refugee community. A successful Operations Coordinator will also have experience in a high performing fast paced environment.
POSITION SPECIFICATIONS
School Operations & Logistics
Support daily school operations including arrival/dismissal, safety drills, and lunch procedures
Monitor and replenish inventory of supplies, uniforms, equipment, and forms
Manage delivery of materials, shipping, and mail handling
Assist in ensuring the building is clean, safe, and organized for staff and students
Help maintain accurate operational records and logs (e.g., visitor sign-in, maintenance, deliveries)
Student Information & Systems
Support data entry and accuracy in student information systems (e.g., attendance, enrollment)
Maintain and update rosters, schedules, and directories in coordination with leadership
Assist with new student onboarding packets and withdrawal documentation
Transportation & Meal Coordination
Coordinate student transportation systems including bus schedules, rider lists, and communication
Serve as a liaison between families and transportation vendors to resolve issues
Track and report meal participation and assist with free/reduced meal applications
Oversee all transportation requests including field trips, after school, sports, summer school, and special events.
Ensure all buses meet DOT requirements including routine inspections, tab renewals, security and safety requirements and bus repair/issues
Develop standards of maintenance and preventative maintenance plan
Maintain all necessary documentation of vehicles.
Support NMAs transportation service to other schools/organizations.
Coordinate annual bus safety training for all students and new scholars
Respond to and investigate accidents involving NMA vehicles and student transportation
Obtain/Renew CDL license, as required
Respond as the first back up driver
Event & Space Coordination
Provide logistical support for school events, professional development days, and family nights
Set up spaces, signage, and materials needed for school-wide events or meetings
Manage reservation and scheduling of shared spaces, including conference and multi-purpose rooms
Communication & Support
Communicate effectively with staff, students, and families regarding operational matters
Support front office as needed, including phones, student needs, and visitor check-in
Maintain professionalism, responsiveness, and confidentiality in all interactions
Requirements
Critical thinking skills and knowledge of analytics
Excellent communication and organizational skills
2+ years of transportation experience in a K-12 environment.
Ability to speak English and Hmong fluently highly preferred
Experience with applications and software such as Google Suite and Infinite Campus (NMA Student Information System).
Proven ability to multitask and work under pressure
CDL License (Class B with school bus endorsement)
