Administrative Assistant (Administrative)

Elite Maintenance & Tree Service (EMTS) is a professional landscape management company that maintains landscapes and irrigation systems for commercial properties. We continue to celebrate over 30 years of business since the establishment of what began as a small home-based landscape maintenance company in 1987. EMTS is looking for an Elite Administrative Assistant in the Orange County area.

GENERAL JOB SUMMARY
The Administrative Assistant is responsible for the daily tasks of the remote branch performing clerical duties necessary to accommodate the customer, vendor, and branch personnel. The Administrative Assistant will work with the branch manager to assure branch deliverables are accurate and met in a timely manner.

BENEFITS
Health, Dental and Vision OfferingPaid Holidays, Vacation andSick leave401K offering with company matchHourly Pay $20- $22 (Depending on experience)
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CORE AREAS OF RESPONSIBILITY
Assist in Preparation of Bid Proposals including Mapping Account Payable and Accounts Receivable EntryAssisting HR department in Onboarding EmployeesTimecard entry/reviewCustomer service Assist supervisor as needed

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Bi-lingual: Fluent in Spanish speaking, writing and reading requiredProficient Microsoft Office Suite, Strong Excel skills Familiar with basic accounting and payroll practicesEffective listening skills and ability to understand expectations of tasks to be performedA positive attitude when faced with challengesWork in an organized and proactive mannerEffective and professional communication skills; verbal and writtenDetail oriented, able to multi-task and be flexible without supervisionWork cooperatively and collaboratively both, independently and as part of a team (team oriented)

EDUCATION AND EXPERIENCE
At least a High School Diploma or GED required and a minimum 2 years of experience working in an office setting, preferably in an administrative or clerical role in the construction industry and/or a related field.

PHYSICAL DEMANDS AND REQUIREMENTS
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to talk and listenFrequently required to sit, stand, walk, reach, and use hands, arms and fingersRequired to move up to 40lbs Constantly moving, walking, stooping, kneeling, climb stairs, crouching or crawlingRoutinely use standard office equipment such as computers, phones, photocopiers and filing cabinetsUse hands/fingers and legs to operate, activate, use, prepare, inspect, place, detect and position materialsSpecific vision abilities required; including close vision, depth perception and ability to adjust focus

CORE AREAS OF RESPONSIBILITY
Administrative Duties
Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting researchMonitor and manage inventory of office supplies; order and distribute office supplies as necessaryCoordinate and schedule appointments and meetingsSupports team by performing tasks related to organization and strong communication.Carries out administrative duties such as filing, typing, copying, binding, scanning etc.Completes operational requirements by scheduling and assigning administrative projects and expediting work results.Assist in the preparation of regularly scheduled reports using excelAnd other duties as assigned