Senior Management Assistant (Project Management)
Senior Management Assistant
VP of Communications and HR Operations Director of North America
Who We Are
Essity is a global health and hygiene leader, headquartered in Stockholm with North American operations in Philadelphia. We're committed to breaking barriers to well-being through innovative, sustainable solutions in Professional Hygiene, Consumer Goods, and Health & Medical. At Essity, you'll join a caring culture focused on making the world healthier, safer, and more hygienic.
At Essity, This is What We Do
About the Role
Essity is seeking a highly organized and experienced Senior Management Assistant to support the VP of Communication and the HR Operations Director for North America. This hybrid role, based in the Philadelphia area, requires strong judgment, discretion, and attention to detail. You'll manage complex calendars, coordinate travel, organize executive meetings, and handle confidential communications with professionalism and efficiency.
We're looking for someone who embodies our values—someone who's not afraid to challenge, innovate, and move quickly. If you're passionate about supporting senior leaders and thrive in a dynamic environment, we'd love to hear from you.
What You Will Do
Manage calendars and agendas for senior leaders
Coordinate complex domestic and international travel
Prepare and process invoices and expense reports
Organize executive meetings, conferences, and team events
Lead planning for regional events, including the holiday party
Support internal communications, including sourcing branded items
Maintain the North American Corporate Donation database
Collaborate with other senior assistants across North America
Prepare and proofread documents, presentations, and reports
Handle confidential correspondence and ensure secure data management
Coordinate logistics for in-office meetings and visiting guests
Support budget tracking and vendor coordination for events
Perform general administrative tasks including mail distribution, filing, and supply management
Who You Are
Bachelor's degree required
5–7 years of administrative experience, including 5+ years supporting senior executives
Strong verbal and written communication skills
Excellent time management and prioritization abilities
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Skilled in coordinating travel, meetings, and executive logistics
Highly organized, detail-oriented, and able to manage multiple tasks independently
What We Can Offer You
At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Compensation and Benefits:
Competitive annual salary + annual incentive bonus + benefits
Pay varies based on experience and skills. Essity offers competitive compensation plus benefits including medical, dental, vision, 401(k) with match, paid time off, life and disability insurance, wellness programs, voluntary coverage options, employee discounts, and a scholarship program for children of employees.
Additional Information
The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.
If you require reasonable accommodation as part of the application process please contact EssityHRNorthAmerica@essity.com
Together, we are improving lives, every day
Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.
Application End Date:
Job Requisition ID:
Essity255008