Office Manager (Finance)

Compensation Range
$70,000.00 - $105,000.00 Annual Salary

Job Description Summary:
To perform variety of clerical and general office tasks in support of assigned location.

Job Description:

Position Responsibilities and Duties:

• Able to perform all essential Senior Administrative Assistant responsibilities.
• Support the development and implementation of Office administrative processes and procedures.
• Initiate and oversee the hiring and onboarding process for office administrative staff.
• Supervise, schedule, and coordinate work assignments of office administrative staff.
• Facilitate administration meetings and relay important regional/corporate communications.
• Support with mentoring, coaching, training, and development of junior administrative staff.
• Creates development plans and learning opportunities for Office Administrators
• Responsible for office presentation, layout, workflows, and guest experience.
• Manage office operations, remodel(s), relocation, and startup operations.
• Oversee office maintenance and vendor management for equipment, services, and repairs.
• Coordinate new employee onboarding; ensure timely delivery of equipment, system access, office set up, and any other logistic necessary to create a great onboarding experience.
• Ensure all assets are acquired and prepared to be collected by new employees during onboarding.
• Oversee fleet and asset management, swag, and apparel inventory.
• Manage office equipment, troubleshooting support, and ordering and restocking of office supplies.
• Oversee purchasing and maintenance of kitchen supplies, snacks, beverages, and meals.
• Manage office operations budget, invoice processing, and expense reporting.
• Partner with corporate to negotiate and establish national vendor agreements.
• Provides executive assistant support to division leadership including calendar management, expense reporting, travel arrangements, and meeting preparation.
• Coordinate internal/external meetings, prepare presentations, and dinner arrangements.
• Act as liaison to Corporate Responsibility team to coordinate outreach programs and events.
• Serve on national committees that drive regional and organizational initiatives, as necessary.
• Support with division communications and calendar management.
• Assists with entry of all business opportunities into company software.
• Prepare reports, studies, statistical analysis, per leadership request.
• Partner with Safety Team to manage office safety functions including updating floor plans and coordinating safety drills; communicate and implement safety procedures and processes.
• Ensure office/jobsite postings and first aid kit(s) are compliant with local, state, and federal laws.
• Serve as liaison between departments, assist problem solving, and support execution of objectives.
• Support field administration and project teams with project deliverables as necessary.
• Complete other responsibilities as assigned.

Minimum Skills or Experience Requirements:

• Minimum of 7-year administrative experience (preferably 5 years constructions-related), business or technical degree a plus, or equivalent combination of education and experience.
• Working knowledge of standard business practices, including office administration, purchasing, and employment practices
• Highly proficient in general office procedures, video conferencing equipment and office machines
• Ability to maintain office equipment and vendor management.
• Working knowledge of standard expense vs. budget relationships and expense reporting
• Displays above average business acumen.
• Supervisory and leadership experience along with effective interpersonal skills
• Excellent organizational skills and ability to manage multiple tasks.
• Ability to mitigate problems or issues to resolution.
• Proficient written and verbal English language communication skills
• Proficient in using Microsoft Suite including Teams.
• Demonstrated track record of reliability, dependability, resourcefulness, and flexibility.
• Ability to safeguard company assets.
• Use a high level of professional discretion inside and outside of the organization.
• Notary Public a plus

SUMMARY OF BENEFITS

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.