Accounts Payable Manager (Finance)

Primary Purpose of the Role

The Accounts Payable (AP) Manager has an advanced level of knowledge and understanding of all aspects of the procure-to-pay cycle and has accountability for vendor management, invoice transactional processing, payment processing, 1099 tax reporting, audit support, and can support and maintain various systems used to support the AP function. This individual will also collaborate with various departments, including procurement, treasury, tax, and financial accounting on continuous improvement activities and recommend policies and procedures to ensure accuracy and efficiency in the procure-to-pay process.

Essential Job Duties

• Create/ maintain vendor records and obtain required W-9/1099 documentation as required by policies and procedures.
• Build collaborative relationships with vendors to strategically drive efficient vendor payment methods and answer inquiries to resolve issues.
• Oversee the end-to-end AP procedures using the Esker AP automation platform for data capture, touchless processing, and electronic workflows.
• Optimize AP Workflows with Esker to monitor and track key performance indicators (KPIs) including touchless rates, on-time payment percentages, and average processing times to identify areas of improvement and optimize operations.
• Review and validate weekly and ad-hoc payment submissions for completeness and accuracy, while also validating amounts with Treasury.
• Track invoices at period cut-offs and ensure weekly/monthly deadlines are met.
• Ensure month end work, including posting invoices, preparing accruals, and performing general ledger reconciliations, are completed timely and accurately.
• Administer the employee Travel & Expense (Concur) and Pcard solutions.
• Provide support to new and existing vendors related to the Virtual Card solution.
• Serve as the key point of contact for OnBase in the AP department, collaborating with IT and other teams on system enhancements, upgrades, and troubleshooting.
• Support Tax in providing the annual 1099 documentation necessary for filing.
• Complete annual and on-demand audit and documentation requests.
• Train and support AP Associates as needed.
• Ensure SOP documentation for all Accounts Payable procedures are maintained.
• Ensure standardized processes are being followed across the organization within the Procure-to-Pay cycle to ensure compliance with company policies, accounting standards and relevant regulations.

Required Skills and Abilities

• Strong attention to detail, diligence, and well organized.
• Demonstrated proficiency of accounting principles and best practices.
• Strong working knowledge of the general ledger.
• Intermediate to advanced Microsoft Excel expertise.
• Aptitude to provide judgement with strong decision-making skills.
• Initiative-taking with problem resolution.
• Ability to complete assigned tasks timely and has an appreciation for deadlines.
• Strong interpersonal, organizational, and verbal/written communication skills.
• Experience with Esker, Concur, OnBase, banking portals and various systems.
• Experience working within an ERP system is required
• Bachelor's degree in accounting, finance, or related field.
• Proven experience in Accounts Payable management or related role.
• 10-15 years of relevant experience preferred.
• Experience with an integrated ERP system, Continuous Improvement methodologies and system implementation preferred

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At Hoffmaster, we believe every person deserves to feel successful. That's why we provide a total rewards package designed to support our employee's success -at work, at home, and in life. This includes: Medical, Dental, Vision, Life and Disability insurances, Tuition and Student Loan repayment assistance, Physical and Mental wellness programs, Paid vacation and holidays, Employee Assistance Program, and more. Learn more about our Benefits at HoffmasterBenefits.com !

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities.