Program Ops Coordinator (Finance)

Organizational Unit

The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.

Position Summary

This position will be responsible for the submission of department tickets to the Business, Finance Shared Services, Research Financial Management, and Oracle HR ticketing systems. They will monitor grant-related activities to ensure compliance with university policies and sponsor regulations. Will complete auditing of expenses associated with travel expense reports, purchases, pcard transactions and the deposits made from reimbursements to federal and state grants and department related RIA. Will review to assure that all documentation is present for auditing purposes. Will work with the Florida Department of Education as a liaison to assist in creating and/or updating training manuals, videos and onboarding classes for all Institute employees that are Contracted to the FDOE. Complete inventory, manage database, and arrange shipping of equipment of purchased equipment. Support Principal Investigator(s), Co-Director(s), Funder(s) and Manager(s) with post-award needs, budget tracking and reporting.Job Code 4731 - Program Ops Coordinator:

Education Required: High school diploma or equivalent

Experience Required: 0-2 years

Required: Level 1 Criminal Background Check

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Auditing of travel, purchase orders, payments on invoices, pcard transactions, payroll expenditures, and other expenditures and reimbursements to the Federal and State grants that are managed by the department to ensure that all grants are adhering to university policies and sponsor regulations.

Serve as the department's primary point of contact for submitting and managing all tickets that are submitted to Business Finance Shared Services, Research Financial Management, Information Technology Help Desk and Oracle Human Resources Help Desk.

Receive, inventory, prepare for shipping and track the equipment that is purchased by grants that are managed by the department. Manage the inventory database to ensure that it is up to date with all necessary information to remain in compliance with the tracking of the equipment's location.

Support Principal Investigators (PIs), and staff with post-award needs, budget tracking, and reporting to funder.

Assist FDOE Liaison with the tracking of leave. Create tracking system that allows for accountability in Oracle that aligns with tracking system at FDOE.

Performs other duties as assigned.